If you’ve followed my blog posts and put them to practice, you should be educated on Mods and how they impact your Workers Compensation premium, have an understanding of how to control them and the desire to build a safety culture within your organization. 

Let’s begin by identifying the essential elements of a safety culture:

  1. Must emphasize safety as an integral part of the company mission statement
  2. Must require accountability at all levels of employment of the organization
  3. Must be always striving for continued improvement

A safety culture encourages the creation of a safety committee with representatives from all levels of the company.  The safety committee is tasked with evaluating current safety efforts, reviewing and updating those efforts and investigating accidents and “near misses”.  Effective safety incentives such as recognition vs reward, repetition, commitment to the investment, continual rewarding of all employees are encouraged.

Now let’s work together to formalize that safety culture by creating a formalized Safety Program.  The first step would be to create a Safety Manual to encompass your safety statement and develop company policies and procedures regarding safety.

Your Safety Manual should include the following topics:

  1. Company statement on the commitment to safety
  2. Rules of safety for all operations within your organization
  3. Responsibilities of Safety Coordinator and Safety Committee
  4. Instructions on reporting injuries
  5. Emergency action plan and emergency contact information
  6. Hazard Communication
  7. Sexual Harassment policy
  8. Return to Work Program
  9. Employee Acknowledgment form

The information within your Safety Manual should be clear and easy to understand, especially with regards to safety rules and reporting injuries.  You should ensure all employees get a copy of the manual and all employee acknowledgement forms are kept on file.

Your Return to Work program should identify your intent to return employees to work in transitional or light duty work for a temporary period.  This is designed to get the employee back into employment with a position that addresses any of their doctor noted limitations and reduces your Workers Compensation payments.

The initial company investment of creating this culture will be paid off tremendously in the long-term by reducing and controlling your Workers Compensation costs, ultimately positively affecting your Mod.  Additionally, you will create a safe and accountable workplace where your employees are proud to work.

Creating a safety culture and reinforcing it is no small task.  Borden Perlman is positioned with many resources to get you started on creating a Safety Manual and/or is available to review your current Safety Manual for improvements.  Please do not hesitate to contact us for professional help.