Monitoring Your Mod: Beginning Steps to Help Control Your Workers Compensation Costs

If you’ve been curios enough to read my prior blog posts, you’ve realized that I’m keeping with a common theme…..Experience Modification Factors (Mods). I’ve debunked the mystery of the mod and provided you with a list of 10 ways to control your mod.  Now it’s time to dive deeper.

It’s your turn to unveil the mystery within your organization and develop a safe culture to empower your employees and ultimately control your Workers Compensation costs. Where do I begin, you ask? 

Let’s start by revisiting my prior blog post on the Top 10 Ways to Control Your Mod and focus our discussion with the five “Ws” of four items on that list.

  • Investigate accidents immediately and thoroughly.


Who:    The person in charge or the area or department where the accident occurred

What:    Determine if accident is work-related, scope of investigation and describe what happened

When:   Immediately following the accident

Where:  Investigation and witness statements should be completed on scene of accident.  Take pictures and draw a sketch/diagram of the accident.

Why:     Determine why accident happened and obtain all facts surrounding it (what caused accident, sequence of events, who, extent of injuries/damage, were procedures followed, etc)  

  • Report all claims to your broker immediately.


Who:    The person in charge of reporting claims or whomever works with your insurance broker.

What:    Send incident report, pictures, documentation, etc.

When:   Immediately following the accident.

Where:  Claims can be submitted via email, phone, fax, etc.

Why:     The quicker the claim is reported, the quicker the costs can be controlled.

  • Evaluate accident history and near-misses at least monthly.


Who:    Management, supervisors, Safety Managers and champions, all employees, etc.

What:    Review incident reports and supporting documentation.

When:   Monthly if there is frequency, quarterly to account for seasons and yearly

Where:  This information should be shared at monthly safety meetings with all employees.

Why:     Look for trends in experience and take corrective action at the worst problems first.

  • Engage Borden Perlman in the process.


Why:     Borden Perlman has the analytical tools to analyze and trend your losses to look for recurring patterns, trends, etc.  We also can help you develop standard incident reports to capture all of the detailed information so you don’t have to remember.

Stay tuned for my next blog post as I continue the discussion on controlling Workers Compensation costs by developing a Safety and Return to Work Program.